Update 28th June 2009

9 Point Action Plan...

1. Working Group
Four Zonal Chairpersons and the National Director
From inputs and discussions this week,
Broad consensus on Draft Development Plan achieved. The Plan now goes to the Trustees for final approval. Thanks to the Working Group comprising of the Zonal Chairpersons, the Award is now good hands and together we will reach out to the youth beyond the Schools too.

http://www.bookspro.in/2009/06/draft-development-plan.html
The Development Plan is online for ready reference.

In July the Trustees meet, and further we will have in place some policy decisions to take this ahead.

2. Exchange initiatives – will be part of Zones to handle and Sourajit will try to do this.

3. IT Initiative – Meeting with Priyank and Rohit. We are doing an IT and Web Plan, and Rohit will head this task force. The Plan will be ready in July 2009.

4. The first 18-25 Award Centre SRI AUROBINDO CENTRE FOR ARTS AND CULTURE; the first OPEN AWARD CENTRE in India, will start work in July, after the college admissions are done. We are doing this as a model and have even applied for Special Projects Funding to take this ahead.

The ISP From for SACAC Open Award Centre is at Google Docs, welcome to refer and comment.
http://docs.google.com/Doc?id=dgdkn9kr_104fwnfmqgh&invite=1778198873

5. Zonal offices – will all be doing their bit to build up the teams and infrastructure.

To take the Award Programme, need to build Zonal Offices – this will be part of strategy once the Development Plan is implemented.

6. The shared National Office in Delhi, with Book Cafe is operational. Manish Kumar is available on +91 11 26497154, and on the Award Office phone + 91 11 64662720; welcome to call and get further information.

7. Alumni network; The Alumni Network is best built at the Zonal Level alone, Rohit will now concentrate on the IT initiative and consolidate position on FACEBOOK as IAYP India ONLY.

8. PR and corporate communication; meetings …
Maroof will Head the PR and Corporate Communication Group; Shloka will assist. Maroof will be the official spokesperson, handle events and keep up with agencies for PR and build up.
Meetings this week –

9. Programme to hinterland is happening tooNow near 375 schools and hope to reach 500 Award Centres in 2010Aloke is in touch with the new Leads in the WEST and Malini is active too.East is back in action after summer break and is working on partnering and growth.

From next week the report format will change, from this nine point format to Group Reports...

1. Policy and National Operations
Working Group = 4 Zonal Chairpersons and ND (add to five in all) – we meet next, in September 2009
2. IT and Web

Rohit Saxena as Leader will develop his team
3. PR and Communication

Maroof and Sholka … our spokes person will be Maroof and he will steer all PR and other needs

4. Brand and Partnering

While Maroof will give us inputs on PR and Strategy, Rohit will keep us Tech Savvy and for Brand and Partnering will be handled by Sandeep Dutt.

Way ahead...

The operations and activity at Zonal Level is well established, the need is only to build the Brand of the Award and for this we just need:-

· Good PR
· Strong IT and Web Plan
· Good Partnerships
From the National Office we will just concentrate on this great revival of the Award India brand!

Sandeep at Opera House, Sydney

Weekly update 21st June 2009

9 Point Action Plan...

1. Working Groups- Not much progress this week.
This will happen once the schools open and the Zonal Chairpersons get to meet up with the National Director. The Working Group comprises Zonal Chairperson, Members of NAA and could be an invitee.
In July the Trustees meet, and further we will have in place some policy decisions to take this ahead. Until then cheers!

2. Exchange initiatives - please do work on this with your Zonal Team and the schools.
Sourajit is back, and now we look ahead to encourage exchange visits of Awardees, participants and Award Leaders.

3. IT Initiative – the Blog and the Facebook features, The IAYP website are being updated regularly

Priyank is controlling all from the Book Cafe IT and Management Centre, in Dehradun, India. He will work on a National IT strategy and see how we can develop a solutions for the entire IT backbone needed for the Award in India. Rohit is in touch with Priyank.

4. The first 18-25 Award Centre SRI AUROBINDO CENTRE FOR ARTS AND CULTURE;

The first OPEN AWARD CENTRE in India, will start work in July, after the college admissions are done.

5. Zonal offices – will all be doing their bit to build up the teams and infrastructure.
PLEASE ADD TO THE COMMENTS ON THE BLOG, AND UPDATE US ALL.

6. The shared National Office in Delhi , with Book Cafe is operational. Manish Kumar is available on +91 11 26497154, and on the Award Office phone + 91 11 64662720; welcome to call and get further information.

7. Alumni network; Rohit has in place the FACEBOOK India Award Holders group.
The database filler is on online too, we have 29 active members now.

8. Branding and corporate communication; meetings …
The International Council has invited Sandeep Dutt to be join the 8 member IC Team for Brand Strategy. In July 2009, Sandeep to attend meeting in London.

9. Programme to hinterland is happening too
Now near 375 schools and hope to reach 500 Award Centres in 2010
Aloke is in touch with the new Leads in the WEST and Malini is active too.
News from South and East will come, once the Summer Holidays over.
Need inputs and invites from Zones to plan travel and assist in development.

National Director Induction Training, Australia

6th of June to the 14th in Australia.

National Directors of Bangladesh and India were invited by the Regional Director Sue Walker, to get a formal training and develop a strategy for the National Directors strategic alliance, due to be made in 2010.

An opportunity to get a first hand, and more so a ring side view of the Award Programme organisation in Australia; where there is a federal model very much like India. Both countries have had the programme going for near 50 years and have always worked closely in training, development and growth of the Award Programme in the Asia Pacific Region.

Induction Programme
Sunday 7 June 2009
Arrival of National Directors at Sydney:
Sandeep Dutt, India
Suman Kumar Saha, Bangladesh

Accommodation:
Travelodge Wynard
7-9 York St
Sydney NSW 2000
Tel: +61 2 9274 1222

Day 1
Monday 8 June 2009
International Perspective
Board/Governance Perspective
(with Sue Walker and Peter Kaye)

Asia Pacific Regional Office
Suite 703, Level 7
80 Clarence St
Sydney

Day 2
Tuesday 9 June 2009
National Director Perspective
(with Regional Team)

Day 3
Wednesday 10 June 2009
Case Study: Australian NAA
9.00am with Rachel Sainsbury National Projects & Communications
(at Asia Pacific Office)

Kim Brislane National Director
Australian Award Office
Suite 1104, Level 11
4 Bridge St
Sydney

Case Study: New South Wales State Award
1.00pm with Bob Cresswell NSW Executive Officer
(at Asia Pacific Office)

Day 4
Thursday 11 June 2009
Meeting with International Trustee/ Regional Chairman John Pascoe 10am

Macquarie House
Level 11, 167-169 Macquarie St
Sydney

Induction Package DVD filming

Day 5
Friday 12 June 2009
Development Planning

Youth Perspective (with IC Youth Rep Katie Hulmes)

2009 Regional Training Workshop Planning
(with trainers Rob Oliphant and Peter Kaye)

Forum Venues and Sightseeing.

Farewell Dinner

Saturday 13 June 2009
Departures

Summary Report:
This was a maiden effort and a good one; familiarized us with our duties and prepared the National Directors to adopt the best practices and build the Award Programme. From an understanding of the international perspective, to the nuts and bolts of the operation and finally the development of a strategic plan.

No news from India for this week; am back and next week you will hear more about the developments in India. The East Zone on Holiday, schools closed, activity on an ebb.

New Photos

Please check new look of photo gallery at IAYP India website.

Few new pictures are also added.

Draft Development Plan

Aim
Make IAYP a premier youth programme for inclusive social growth.

How we will do this?
1. Set up Open Award Centres – to facilitate build up of Volunteers and encourage the participation of youth in the 18 - 25 age groups.

2. Programme inclusion by enrolling more students from vernacular / government schools, from the current near 375 largely private sector schools.

3. Raise the annual enrollments for the program from 15000 to 500,000 in Year 3 of operation

4. Set in place a mechanism for fund raising; have a Friends of the Award.

5. Partner with other NGOs, Volunteer groups and even look at the PPP Model for build up. Use the CSR approach and the Community outreach.

6. Set up a national centre that can undertake training for volunteers and award leaders from India and the APAC (ASIA PACIFIC) region.

The role out … steps up the ladder!

1. Plan that raises enrollments in the following stages:

Year 1:
70,000 (set forth the seed in model government and vernacular schools; spend time in getting model right for mass implementation; work out sponsorships/ third party funding routes)
Year 2:
200,000 (massive rollout, focus on timely and accurate implementation on a mass scale)
Year 3:
500,000 (massive rollout)

This has to be broad based in terms of geography, mix of students, gender. Should not be heavily biased towards anyone area.

Before connecting with anyone formally, need to have a mapped out visual strategy with names of schools, targeted enrolment in that school, and geographical location of that school. The strategy needs to be that detailed instead of just a large number that the team chases.

2. Set-up volunteer committees that comprise eminent personalities (who actually work!) in the following streams:

A. Industry
Representatives from one or two industry bodies such as CII, TiE etc., banking industry (SBI)

The Industry body will communicate with their member/affiliate network in procuring assignments for the volunteers across different industries/service firms as well as tap on to the CSR initiatives of different business entities across India. You will need to create programs that dovetail into these organizations. For example -- SBI is BIG on rural banking and reaches out to many communities in far off areas. But one will need to come up with a plan specifically for SBI so that they can absorb students in bulk.

B. Brand and Communication
Youthful Brand ambassadors that are publicly known who actually completed the course, Branding and Communication specialists including those in non English streams, one or two large media houses that can provide coverage for free across regional media.

The Brand and Communication team will be responsible for creating brand awareness of IAYP, keeping a strong communication with existing enrollments to further awareness within the student community, work on media coverage across modes of media, create content namely brochures/pamphlets to reach out to government/vernacular schools in the latter language.

C. Educationists
Eminent hardworking educationists; who have the clout / connect with leading government / private education systems.

The Educationists will be people who are well connected to schools across different geographies and can open doors for you. This has to dovetail into the numbers/geographies that you are tapping in the strategy highlighted above.


3. AIESEC and its partners owe their success to the strong affiliate network they have in the form of corporate partners. This is the weak chain in your current set up.

Schools -----> Activities that qualify for IAYP <---------- Corporate Partners

Some potential partners, besides the industrial groups can be: --
Ashoka: www.ashoka.org -- they can easily absorb batches of students for programs across India
Xceed: http://xseed.idiscoveri.com/xseed-schools.html --
FabIndia not for profit wing –
Pratham...www.janaagraha.org. Ramesh Ramanathan is doing an outstanding job.

4. The national centre has to be one fixed place that is needed 365 days a year, but at start could NOT be a fixed place; can be used as and when the need arises for a program.

Would consider approaching a large corporate that might have a large vacant hall that they can lend for these activities.

The option of doing an Open Award Centre at the SACAC (Sri Aurobindo Centre of Arts and Communication) Delhi Campus.

Alternatively have a foundation backed by a large group such as the Azim Premji Foundation (www.azimpremjifoundation.org) to come forward and lend support to the program and take branding as an output for them self in turn.

7th of June 2009 from the sunny side down under... Australia!

Monday, June 8, 2009

9 Point Action Plan...

Celebrating in Sydney; there to attend the National Director induction programme, and Sue Walker the Regional Director is mentoring the new National Directors of Bangladesh and India.

Weekly update as on Sunday the 7th of June 2009

1. Working Groups- Not much progress this week.

2. Exchange initiatives -Sourajit has had no luck with the; please do work on this with your Zonal Team and the schools.

3. IT Initiative – the Blog and the Facebook features have been activated. The IAYP website now has been updated for the new Contacts and useful links www.iayp.in
In Place and Priyank is controlling all from the Book Cafe IT and Management Centre, in Dehradun, India.

4. The first 18-25 Award Centre SRI AUROBINDO CENTRE FOR ARTS AND CULTURE;
Good developments - Devyani doing her bit with good support from Malini and the volunteers. First Award participant enrolled by Devyani on Monday the 1st on June, first day first show. Rhea too joined the volunteer group of Vedika, Zoya, Jyoti all set to build the centre. In July will have an orientation; post admission in the Delhi University, appoint representatives from each college and this will be the build up of a great Award network in Delhi and a first in India; at a National level.

5. Zonal offices – will all be doing their bit to build up the teams and infrastructure. No Update

6. The National Office in Delhi is operational. Manish Kumar of Book Cafe joined in and will be available on +91 11 26497154, and on the Award Office phone + 91 11 64662720; as I am away to Australia, email him on care@ebdmail.com

The address is:
The International Award for Young People
Book Cafe, 86/A Shahpur Jat,Khel Gaon Marg, New Delhi 110049, India
Phone: +91 11 64662720
Fax: +91 11 26497165

The Award Centre doubles up as a training area for the Book Cafe

7. Alumni network; Rohit has got going with the Award alumni group.
http://www.facebook.com/home.php#/group.php?gid=175984345695

The database filler is on online too, we have 18 active Award holders in the group and will make this 100 this month. 23 Active members now, and we are moving up, the links are now on the Contact Us page of www.iayp.in

The Chaiman Suren Govil visited the office and had a discussion with Sandeep on the perspective plan and breifing for Australia.

8. Branding and corporate communication; meetings …
Hero Mindmine Ltd - Col Sant Bhimwal the head of Social Projects invited Sonia and myself; the Hero group will become an operator and supporter too.

JCB meeting to make the blueprint for the partnership.

In the coming week meeting Hero Mindmine and JCB.

Dr. Sanat Kaul working with the Delhi Goverment and the Award Programme will be partnering with the Award in India.

9. Programme to hinterland is happening too in the North – Safron Public Schools evenced interest, Malini taking this ahead. Neen other Zones to build up and take the cue... now near 375 schools and hope to reach 500 Award Centres in 2010


SANDEEP DUTT
8th June 2009

9 Point Action Plan - 31st May 2009

Weekly update as on Sunday the 31st of May 2009

1. Working Groups- Not much progress this week.

2. Exchange initiatives -Sourajit has had no luck with the; please do work on this with your Zonal Team and the schools.

3. IT Initiative – the Blog and the Facebook features have been activated.

4. The first 18-25 Award Centre SRI AUROBINDO CENTRE FOR ARTS AND CULTURE;
Good developments - Devyani and Shibani had a meeting with the Director and Dean of the institute; they are in the process of registering with the North Zone; as soon as colleges open, new entrants will be enrolled from all colleges. Meeting on the 1st of June 20009

5. Zonal offices – will all be doing their bit to build up the teams and infrastructure. No Update

6. The National Office in Delhi is operational.

The address is:
The International Award for Young People
Book Cafe, 86/A Shahpur Jat,Khel Gaon Marg, New Delhi 110049, India
Phone: +91 11 64662720
Fax: +91 11 26497165

We are most grateful to the Book Cafe management for accommodating us at the Book Cafe warehouse area, in New Delhi. The area is about 300 sq ft for IAYP with shared facilities of meeting room, rest room, IT hardware and other office facilities.

7. Alumni network; Rohit has got going with the Award alumni group.
http://www.facebook.com/home.php#/group.php?gid=175984345695
The database filler is on online too, we have 18 active Award holders in the group and will make this 100 this month.


8. Branding and corporate communication; meetings …
HSBC conference on the 27th a big success, they will start GO for GOLD, and this will be away to motivate and retain HR.

Had meetings with Mrs. Jyotsna Brar of Welham, Dr. Amrit Mitra - FICCI Secy. General, Mr. Sandeep Dikshit - MP from Delhi, Mr. Anoop Kaul of Baaix India, and Mr. Vijay Mahajan one of India's celebrated micro finance and social development achiever.

In the coming week meeting Hero Mindmine and JCB

9. Programme to hinterland is happening too in the North – Safron Public Schools evenced interest, Malini to take this ahead.


SANDEEP DUTT
24TH May 2009


At May 31, 2009 10:35 PM